Privacy Policy

Zylaris Digital

Last updated: 08/01/2026

1. Introduction

This Privacy Policy explains how Zylaris Digital, a division of Zylaris Group Ltd (“Zylaris Digital”, “we”, “us”), collects, uses, stores, and protects personal data when you interact with our website.

Zylaris Digital is committed to handling personal data lawfully, fairly, and transparently in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Scope of This Policy

This Privacy Policy applies to:

• Visitors to the Zylaris Digital website
• Individuals submitting information through contact or routing forms
• Communications initiated via email or other direct contact channels

This policy does not cover services delivered by other Zylaris Group divisions, which may be governed by separate privacy policies

3. Data We Collect

Zylaris Digital collects only the minimum data required to route enquiries appropriately.

This may include:

• Name
• Email address
• Organisation name
• Nature of enquiry
• Artefact references or links (where voluntarily provided)
• Any information you choose to include in a message

We do not intentionally collect sensitive personal data.

4. How We Use Your Data

Personal data is used strictly for the following purposes:

• Routing enquiries to the appropriate division or governance path
• Responding to operational, governance, or partnership enquiries
• Maintaining internal records of correspondence

We do not use personal data for:

• Marketing or promotional campaigns
• Automated decision-making or profiling
• Unrelated analytics or behavioural tracking

5. Legal Basis for Processing

We process personal data on the following legal bases:

• Legitimate interests — to route and manage enquiries responsibly

• Consent — where you voluntarily submit information

You may withdraw consent at any time by contacting us.

6. Data Sharing

We do not sell, rent, or trade personal data.

Data may be shared internally within Zylaris Group only where necessary to route an enquiry correctly (for example, to Zylaris Consulting).

We may also disclose data where required by law or regulatory obligation.

7. Data Storage and Security

We take reasonable technical and organisational measures to protect personal data from:

• Unauthorised access
• Loss or misuse
• Alteration or disclosure

Data is stored only for as long as necessary to fulfil its purpose or meet legal requirements.

8. Data Retention

Personal data submitted via the website is retained only for as long as:

• The enquiry remains active, or
• Retention is required for legal, regulatory, or governance reasons

Data that is no longer required is securely deleted.

9. Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data (where applicable)
• Object to or restrict processing
• Request data portability

Requests can be made using the contact details below.

10. Cookies and Tracking

Zylaris Digital uses only essential cookies required for the operation of the website.

We do not use:

• Advertising cookies
• Behavioural tracking
• Third-party marketing trackers

Further details are provided in the Cookies Policy.

11. Third-Party Links

This website may contain links to other Zylaris Group websites or external resources.

Zylaris Digital is not responsible for the privacy practices of third-party sites. You should review their privacy policies separately.

12. Changes to This Policy

We may update this Privacy Policy from time to time.

Any changes will be published on this page. Continued use of the website indicates acceptance of the current version.

13. Contact Details

For privacy-related enquiries or data requests, contact:

Zylaris Digital
Email: office@zylarisgroup.com
Part of Zylaris Group Ltd
Registered in England and Wales

Closing Statement

Zylaris Digital treats data with the same discipline it applies to execution:
minimal, governed, and purposeful.